Ultimate guide to Planning your Private Property Wedding

Dreaming of a Private Property Wedding? Here’s What You Need to Know (From the Experts Who Do It Every Week)

Are you dreaming of an outdoor wedding that’s as unique as your love story?
Perhaps you’re considering a private property wedding—a family farm, a coastal retreat, a childhood backyard, or even a luxury estate tucked away in nature?

If so, you’re in the right place.

Unlike most planners who prefer the predictability of hotels and event centres, we specialise in private property weddings. While others shy away from the logistics, we thrive on them. Every field we transform, every marquee we build, every fairy light we string—it’s an opportunity to create a celebration that is completely one of a kind.

But let’s be real…

Private property weddings are magical—but they’re also a serious undertaking.
From council approvals and power supply to wet-weather contingencies and coordinating deliveries across muddy paddocks… there’s a lot that happens behind the scenes.

That’s why we’ve put together this guide to walk you through the most important things to consider—and exactly how our team manages them with ease.

1. Location & Layout — Turning Space into a Ceremony

Think of your property as a blank canvas. Whether it’s rolling fields, a lakeside clearing, or a backyard with sentimental charm—we’ll help you determine where each element should sit:

✔ Ceremony location with ideal lighting & backdrop
✔ Reception structure placement (Tipi, Sperry, Clear Marquee, Pavilion)
✔ Dance floor positioning & DJ acoustics
✔ Catering access, preparation zones & guest flow
✔ Parking, guest arrival and transport logistics

We create scaled floor plans so you can see the space before a single peg hits the ground.

2. Styling & Atmosphere — From Blank Space to Personal Wonderland

This is where private property weddings truly shine. With no rules or venue restrictions, you’re free to create whatever vibe you desire:

✨ Boho Luxe under a Tipi
✨ Modern Coastal with a Clear Roof Marquee
✨ French Provincial Garden Party under Festoon Lighting
✨ Glamorous Black-Tie Pavilion with Chandeliers

We bring everything in—from furniture & tableware to ambient lighting, lounges, fire pits, signage and even outdoor bathrooms. No two weddings ever look the same—because your love story isn’t meant to either.

3. Power, Water, Bathrooms & Lighting — The “Unsexy” Stuff That Matters

These are the details most couples don’t think of until it’s too late.

✔ Generator power for catering, lighting, music and refrigeration
✔ Water access for bars, kitchens & florals
✔ Luxury portable bathrooms (yes, they exist—and we style them too!)
✔ Lighting plans that are both functional and magical

Nothing kills romance like guests tripping in the dark on their way to the toilet—we don’t let that happen.

4. Budgeting Smartly — Private Property Doesn’t Always Mean Cheaper

Let’s be transparent: private property weddings can cost the same—or more—than traditional venues once infrastructure is considered.

But here’s the difference:

👉 Instead of paying for someone else’s space… you’re investing in an experience built just for you.
👉 You’re not restricted by curfews, menus or décor rules.
👉 Your wedding becomes yours in every sense.

We provide realistic cost breakdowns so you understand exactly where your money goes—no surprises, no stress.

5. Why You Need a Planner (Like Us) — So You Can Be Present, Not Managing Suppliers

Pulling off a private property wedding requires military-level coordination. Deliveries, bump-ins, weather contingencies, council compliance, bump-outs… and that’s before you even walk down the aisle.

Our team handles:

✔ Design + Styling
✔ Vendor management & logistics
✔ Timeline creation & wet-weather planning
✔ Full setup, on-the-day coordination & packdown

You get to sip champagne while we power a small village.

Final Remarks

If a private property wedding is calling your name—let’s bring it to life. Whether it’s in NSW, VIC, QLD or anywhere across Australia (or beyond), we’d love to help you craft a celebration that’s not just beautiful—but deeply you.

Email us or DM on socials with the location you’re considering, and we’ll let you know what’s possible.

If you can dream it, we can build it.